KEY PERFORMANCE INDICATORS:

Sourcing:

• Custodian of the tendering process.
• Assist in compiling the overall Procurement Plan for Mintek.
• Sourcing of goods and service in line with the Procurement Plan.
• Administering the RFI, RFP processes till completion.
• Provide input on tender specifications in line with best practice and legislation and ascertain the readiness of tender specifications for the market.
• Review all tender specifications for compliance with the procurement policy and procedures.
• Conduct market research to determine the availability of suppliers and commodities in line with specific tender requirements.
• Ensure all required approvals are sought throughout the lifecycle of the tender process.
• Advertisement of tenders in approved media sources. · Coordination and facilitation of tender briefing sessions.
• Oversee the evaluation, adjudication and award of tenders in line with legislative prescripts.
• Coordinate, facilitate and participate in the tender committees’ and keep records of meetings thereof. 
• Secretariat of the Bid Adjudication Committee.
• Keep and maintain an audit file for each tender.
• Oversee the procurement budget and promote long-term saving on procurement costs. 
• Identify and implement opportunities for strategic sourcing. ·
• Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets and relevant legislation.

•  Procure goods and services in line with the government framework.
•  Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.
• Review and update procurement policy and procedures for alignment with SCM best practice.
• Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service.
• Develop procurement strategies that are innovative and cost-effective.
• Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.
• Identity risks threatening the effectiveness of the tendering process and recommend strategies to mitigate risks and give assurance that identified risks are effectively managed.

• Champion and facilitate initiatives to foster the development of new suppliers in line with the company’s BBBEE requirements and preferential procurement legislation.
• Manage the process of establishing suppliers for a panel of experts and general consumables following the SCM policy. 

• The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tendering process.
• Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.
• Integrate SCM best practice in divisional planning and operations. Engage internal and external auditors when required.

• Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures.
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency. 
• Assist in scoping projet plams related to identified SCM interventions. 

•  Compile the following monthly and quarterly reports: 
• Procurement Plan - Actual vs Planned 
•  Tender status 
•  Ad-hoc reports as requested by the Ad-hoc reports as requested by Head SCM and Divisional Manager.