Sourcing:

·       Manage tendering process, contracts portfolio and administer submissions for approval

·    Procurement of goods and/or services, construction works and other professional services through a tender process.

·       Prepare and advertise tenders on relevant platforms.

·     Implement and manage procurement cost savings initiatives. Maintain a competitive business culture by ensuring all purchases are done in the most cost efficient and effective manner.

·       Develop a standardized contracting approach for Mintek’s Supply Chain Management.

·       Review contracts relating to Mintek’s Supply Chain Management while risk is minimized.

·       Negotiate prices and terms which deliver value for money for Mintek

·    Provide input on specifications in line with best practices and legislation and ascertain the readiness of specifications for the market.

·   Conduct market research to determine the availability of suppliers and commodities in line with specific sourcing requirements

·       Ensure all required approvals are sought throughout the lifecycle of the tender process.

·       Coordination and facilitation of supplier briefing sessions and site inspections.

·       Provide timely feedback to end-users on order status

·       Identify commodities for preferred supplier lists and contracts.

·       Provide operational support to SCM in drafting and amending strategic contracts

·       Drive implementation of cost-reduction initiatives

·       Assist in the preparation of memorandums for deviations  

Policy & Compliance

·       Ensure that all procurement activities comply with Mintek’s SCM Policy, PFMA, PPPFA, B-BBEE Act, and other legislative frameworks

·       Enforce compliance with the procurement procedures, procurement plans and initiatives in support of requirements.

·       Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.

·       Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service

·       Develop procurement strategies that are innovative and cost-effective

·       Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.

·       Assist with audit requests and provide supporting documentation during internal and external audits.

Stakeholder Engagement

·       The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tender process.

·       Ensure timely execution of procurement processes and managing internal client expectations.

·       Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.

·       Advise end-users on appropriate sourcing methods to follow.

·       Integrate SCM best practices in divisional planning and operations.

Continued Improvement

·       Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures

·       Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency

Reporting

·       Compile the following reports:

o   Status on tenders

o   Procurement Plan

o   Contract Spend

·       Ad-hoc reports as requested by Head SCM and Executive Manager.