Contracts Management:
•    Plan, articulate and formulate Mintek’s contract management strategy applicable to the management of its portfolio of strategic contracts.
•    Develop and implement procedures for contract management and administration in compliance with company policy and best practice.
•    Be an expert on all matters of good contract management and governance within Mintek
•    Custodian of all Mintek contracts that involve the purchase of good and services
•    Drafting and revision of contracts/SLAs that involve the purchase of goods and services 
•    Identify commercial risk factors at the time of contracting / contract amendment and provide the required escape clauses, checking the financial risk in terms of the pricing and terms of price adjustments (i.e. frequency of adjustment and applicable escalation formulae).
•    Negotiate prices, terms and conditions with suppliers and ensure that negotiations are properly contracted, documented and filed. 

•    Implement commodity contracts and conduct annual pricing negotiations within the mandated escalation.
•    Serve as the point of contact for customers on contractual matters.
•    Compile and maintain an electronic contract register.
•    Monitor contract expiry and establish new contracts before expiry.
•    Prepare contract change notices, variation memos, addendums etc. 
•    Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents. 
•    Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness.
•    Monitor and evaluate contract performance. 
•    Monitor and report on contract spend. 
•    Ensure contract close-out, extension or renewal.
•    Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments etc. 
•    Prepare contract briefs and revisions summarizing contractual requirements and budgets.
•    Conduct training on contract management to Supply Chain Management stakeholders and end-users as required.
•    Prepare and disseminate information to appropriate employees regarding contract status.
•    Engage business units on contract requirements 
•    Oversee activities of the Vendor Administrator. 

 

Reporting:
•    Compile the following monthly and quarterly management reports: 
•    Violations i.e. spend outside contracts, contract utilization, contracts which are about to expire i.e. 3 months & 6 months.
•    Contracts Register 
•    Contract Variations and Expansions
•    Contract Performance Evaluations 
•    Ad-hoc reports as requested by Head SCM and Executive Manager. 

 

Continuous Improvement:
•    Participate in continuous professional development interventions to keep up with new technologies, contracting best practices and procedures 
•    Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency
•    Assist in scoping project plans related to identified SCM interventions.